These Bylaws constitute the rules for the governance of the faculty of Perimeter College at Georgia State University as provided in the Statutes of Georgia State University. They are intended to enable the faculty of Perimeter College to implement the authority granted to it by Article IX of the Statutes of Georgia State University. These Bylaws supplement and are subject to the Statutes of Georgia State University and the Bylaws and Policies of the Regents of the University System of Georgia. Thus, these Bylaws must be read in light of these basic governing documents of the University.
The voting members of the faculty of Perimeter College (designated throughout as “regular faculty”) shall consist of the Vice Provost and Dean of the College, Associate Deans, Department Chairs, Associate Chairs, and all faculty in the college holding the rank of professor, associate professor, assistant professor, instructor, senior lecturer, or lecturer. The President of the university and the Provost and Vice President for Academic Affairs shall be ex officio members of the faculty of Perimeter College. Professors emeriti, adjunct faculty, visiting faculty, part-time instructors, and ex officio members of the faculty may participate in faculty meetings and have the right to be heard, but may not vote, hold office, or serve on committees of the college. Each division shall have a plan approved by the Dean’s Office that specifies how professors emeriti, adjuncts, and individuals with visiting appointments may participate in departmental meetings and committees.
Students enrolled in the college may serve on standing committees as provided below.
As provided in Article IX of the Statutes of Georgia State University, the faculty of Perimeter College shall have the authority and duty to prescribe and define courses of study; to recommend the establishment, modification, and discontinuance of degrees, diplomas, and certificates attesting to academic credit earned; to set requirements for degrees, diplomas, and certificates; to enact and enforce rules for the guidance and governance of its students; and, in general, to exercise jurisdiction over all educational matters within the college. The faculty shall also have the power to set up rules governing its procedure and to adopt and amend its own Bylaws, which shall become effective upon the approval of the administrative council and the president., and
to adopt resolutions on matters of concern to the college and/or the university.
The Vice Provost and Dean is the Dean of the College (hereinafter referred to as the “Dean”), and also serves as the Chair of the faculty.
The faculty shall have the power to elect the Vice Chair of the faculty, members of standing committees, and to delegate to those committees matters within the jurisdiction of the faculty for study, consideration, and recommendation.
The powers and duties of the administrative officers of Perimeter College are defined in Article VIII of the Statutes of Georgia State University.
The Chief Academic Officer (CAO) of Perimeter College is the Vice Provost and Dean. The duties of the CAO are defined in Article VIII, Section 2, of the Statutes of Georgia State University.
The faculty of Perimeter College shall hold at least one (1) regular meeting each fall and each spring of the academic year. A regular meeting may be held in the summer semester for the sole purpose of approving the list of proposed graduates. Regular and special meetings shall be held on dates to be determined by the Dean. The Dean may call a special meeting on his/her own initiative or he/she shall call a special meeting upon receipt of a petition stating the purpose of the proposed meeting and signed by at least twenty (20) percent of the voting members of the faculty. At least ten (10) working days in advance of any college-wide meeting of the faculty, except in emergencies, the Dean shall notify each member of the faculty of the time and place of such meetings and shall supply a working agenda listing all matters that the Dean expects to be presented or considered.
The Presiding Officer of both regular and special meetings shall be the Dean. In the absence of the Dean, the Vice Chair shall preside.
A majority (greater than 50%) of the voting members of the faculty shall constitute a quorum.
All meetings shall be conducted according to the most recent edition of Robert’s Rules of Order.
The regular operations of Perimeter College shall follow a committee review procedure. All matters of substance shall be submitted for committee study, recommendation, and/or action prior to definitive action by Perimeter College. The faculty, by a two-thirds (2/3) majority, may vote to suspend committee review of a specific matter and act as a committee of the whole.
The Chair shall preside over meetings of the faculty and shall appoint a member of the faculty to serve as Parliamentarian. The Chair may present to the faculty for its consideration any matter within its jurisdiction and such information about the college and the university as he/she deems appropriate. The Chair shall designate a Secretary who shall record the minutes of all meetings.
The Vice Chair shall be elected at a regular meeting in the spring semester to serve for one (1) academic year. The Vice Chair shall preside in the absence of the Chair and shall be an ex officio member of the Executive Committee for that year.
Perimeter College shall have an Executive Committee composed of the Dean, the Assistant Dean of Academic Affairs, two (2) Associate Deans, three (3) Department Chairs, and one (1) faculty representative from each academic division as well as two (2) additional faculty representatives and two (2) student representatives. Divisional representatives shall be elected by their Division while the two (2) additional faculty members will be elected at large by the entire faculty.
a) Nomination and election of Divisional faculty representatives shall be conducted by separate ballot division by division. Each faculty member who casts a ballot shall vote for one (1) candidate for each open position. For each position a majority of votes cast shall be required to elect.
b) Nomination and election of at large faculty representatives shall be conducted during the faculty meeting.
c) The faculty representatives on the executive committee shall serve for terms of two (2) years, but their terms shall be staggered so that the terms of not more than six (6) members shall expire at the same time.
The Executive Committee shall meet regularly and at least once each semester of the academic year at the call of the Dean. The Dean or the Dean’s designated representative shall preside over all meetings of the committee. The Dean shall appoint a secretary who shall keep the minutes of all meetings. Upon receipt of a petition signed by eight (8) members of the Executive Committee, the Dean shall call a special meeting of the committee.
Unexpected at large faculty vacancies on the Executive Committee shall be filled by election at the next faculty meeting following the occurrence of the vacancy. These elections shall be conducted as follows:
a) Replacement members shall be nominated from the floor and elected by the faculty at a regular faculty meeting in the spring semester.
b) The representative elected to fill a vacancy shall serve until the end of the unexpired term.
The two (2) student members on the Executive Committee shall be selected by the Executive Committee from nominees proposed by the Dean, Department Chairs, faculty, and students. Both students must be enrolled at Perimeter College. The students must have an expected graduation date of at least one (1) year beyond the appointment. Student members shall serve one (1) year terms.
In all meetings of the Executive Committee a quorum of eight (8) voting members must be present in order for business to be conducted. All decisions of the committee shall be by majority vote.
The duties and responsibilities of the Executive Committee are:
a) to act as an advisory body to the Dean;
b) to review the academic operations and the budget of the college and any related items submitted by the Dean and/or faculty members;
c) to report its actions at each regular meeting of the faculty;
d) to make nominations, which can be supplemented by nominations from the floor, for each vacant position on standing committees;
e) to devise and implement procedures approved by the faculty for the selection of student members to serve on standing committees;
f) to act in a manner consistent with due process as an appeals committee on procedural matters regarding promotion, tenure, and non-renewal;
g) In accordance with Article IX of the Georgia State University Statutes, to initiate the triennial evaluation of Department Chairs, Associate Deans, and other academic administrators called for in the Statutes of the university. The Executive Committee shall review the terms of each Department Chair and Associate Dean during a regular meeting of the spring semester to identify those Chairs and Deans to be evaluated. When an evaluation of a Department Chair or Associate Dean is to occur, the Dean of the college, in consultation with the Executive Committee of the division concerned, shall appoint an ad hoc Evaluation Committee. This Evaluation Committee shall formulate an evaluation procedure consistent with at least the following principles:
- Each regular, full-time faculty member within the department shall be afforded the opportunity to communicate confidentially with the Evaluation Committee;
- The evaluation shall include, but not necessarily be limited to, the Department Chair’s implementation of departmental policies, assignment of course loads, recruitment and retention of faculty, communication within and without the department, and his or her own professional development;
- The Evaluation Committee shall investigate confidentially all evaluations, prepare a report including both majority and minority views, and forward the report along with its findings and recommendations to the Dean. All materials in the possession of the committee, except the report, shall be destroyed. The Dean shall provide the Chair or Associate Dean with a copy of the report;
a) to initiate, under the supervision of the Provost and Vice President for Academic Affairs, the evaluation of the Dean of Perimeter College and his/her office;
b) to appoint a Faculty Grievance Board;
c) to consider proposals for the creation or elimination of departments, schools, institutes, and centers of the college and to make such recommendations to the faculty of the college as it deems appropriate.
Section 1. General Considerations
In addition to an Executive Committee, the college shall have the following standing committees: College Wide Curriculum Committee, Bylaws Committee, Faculty Affairs Committee, Faculty Awards Committee, and the Dean’s Advisory Committee on Promotion and Tenure. Unless specified otherwise below, all faculty representatives on standing committees shall be elected by the faculty at a regular meeting in the spring semester for a term of two (2) years. Each committee shall be composed of at least one (1) member from each of the academic divisions of the college. For each of these positions, a majority of votes cast shall be required to elect. For at–large positions a plurality shall be required to elect. Terms of office shall be staggered in order that not more than two-thirds (2/3) shall expire at the same time.
Immediately following the elections, the secretary shall prepare an alphabetical list of the members of all committees, with continuing members named first, and distribute it to the faculty of the college. The first faculty member listed on each committee shall call a meeting before the end of the semester in which the election occurs for the purpose of electing a Chair. When a faculty member is unable to fulfill a term, the faculty shall elect, at the first faculty meeting following an unexpected vacancy, a member to serve until the end of the unexpired term. Meetings of standing committees shall be open to all members of the faculty except when a committee deems it necessary to hold an executive session.
Section 2. College Wide Curriculum Committee
(a) The College Wide Curriculum Committee shall be composed of two (2) full-time faculty members from each of the divisions. The committee shall meet at least once each semester of the academic year.
The powers and functions of the committee shall be:
- to review periodically the curricular requirements and offerings of Perimeter College and to make appropriate recommendations to the faculty;
- to receive proposals for any changes in course offerings and curricular requirements and
- to forward to the faculty of Perimeter College and the respective departments at the Atlanta Campus those proposals considered appropriate;
- to forward to the faculty a report, provided by the department making the proposal, on each proposal that delineates how the proposal affects the core curriculum, the department submitting the proposal, other departments; and to authorize experimental courses on a trial basis for a period not to exceed one year. As soon as possible after the course has been offered, the committee shall review the course and report its findings to the faculty.
Section 3. Bylaws Committee
The Perimeter College Bylaws document is a living document. The document will be regularly reviewed and updated as necessary. The procedure for amendments and updates to the Bylaws is outlined below.
(a)The Perimeter College Bylaws Committee shall be composed of at least one (1) faculty member from each division, as well as one student and one academic administrator. The committee shall meet at least once each semester of the academic year.
(b) The powers and functions of the committee shall be:
1) to review periodically the Perimeter College Bylaws and to recommend to the faculty such amendments as it deems necessary or appropriate;
2) to receive from the faculty proposals for changes to the Perimeter College Bylaws and to consider such proposals and to make appropriate recommendations on each;
A full-time faculty member may propose amendments at any faculty meeting, but the proposed amendments shall be referred without debate to the Bylaws Committee for its consideration and recommendation. A faculty member may also send proposed changes in writing to the Chair of the Bylaws Committee for the committee’s consideration and recommendation. After holding open hearings, the Bylaws Committee shall submit its recommendation, along with any related proposed amendments, to the faculty at its next regular meeting.
Section 4. Faculty Affairs Committee
a) The Faculty Affairs Committee shall be composed of faculty representation from each of the major divisions. Two faculty members from each division will serve on the committee. Further, at least one representative from the Faculty Affairs Committee will serve on each standing committees whose primary charge involves academics. The committee shall work closely with the Dean to promote the professional growth and well-being of the faculty. Specifically, the Faculty Affairs Committee is concerned with those matters which pertain to the responsibilities, rights, privileges, and opportunities of the faculty, collectively and as individuals. Such areas include but are not limited to – tenure, promotion, academic freedom and responsibilities, orientation of new faculty members, evaluation of academic administrators with faculty rank, and procedures related to faculty review/discipline.
b) The powers and functions of the committee shall be:
(1) to identify, discuss, and make recommendations to the Dean on matters pertaining to faculty growth and welfare. Examples of such matters are described in the section above.
(2) to communicate faculty-related matters of interest or concern to the faculty at large.
(3) to review and make recommendations regarding faculty who are candidates for “emeritus” status.
(4) to review and make recommendations on matters of interpretation related to the Perimeter College Bylaws.
Section 5. Faculty Awards Committee
a) The committee on Faculty Awards shall be composed of five (5) faculty and one (1) student members. The committee shall meet at least once each academic year.
b) The powers and functions of the committee shall be:
(1) to establish qualifications and nominating procedures for all faculty awards recognized by Perimeter College;
(2) to coordinate the selection of the recipients of all awards approved by the college; and
(3) to consider new awards or other means of honoring outstanding faculty.
Section 6. Dean’s Advisory Committee on Promotion and Tenure
Faculty will elect committees to advise the Dean on matters concerning promotion and tenure. These committees will operate in a manner consistent with the Georgia State University Promotion and Tenure Manual and the Perimeter College Handbook on Promotion and Tenure.
The college may be divided into divisions, departments, and disciplines for the purpose of implementing and conducting programs in instruction, research, and service. Divisions and departments shall be organized and operated in a manner consistent with the Statutes of the university and the Policies of the Board of Regents.
a) each Divisional Executive Committee will be composed of the Associate Dean of the division, Department Chair(s) in the division, the Associate Department Chair(s), and representatives from the regular faculty who serve as Divisional Curriculum Committees Chairs. Each division shall have wide latitude to determine the role and membership of its Executive Committee.
b) each Divisional Executive Committee shall provide oversight and guidance of the Curriculum Committees in that division, and with facilitating communication of college-wide matters affecting the faculty in the division. Each Divisional Executive Committee shall have a set of Bylaws. The Bylaws of each Divisional Executive Committee will be approved by a vote of the faculty of the division.
c) in order to create or eliminate a Department there shall be:
(1) an ad hoc fact-finding committee appointed by the Executive Committee to review the situation and submit a report to the Executive Committee; and
(2) open hearings, after which the Executive Committee shall submit a recommendation to the Dean.
When an Associate Dean or Department Chair’s position becomes vacant, the Dean, in consultation with the Executive Committee of the division, shall appoint an advisory committee which shall assist the Dean in the search for a new Associate Dean or Chair.
Each department shall hold at least one (1) regular faculty meeting during each semester of the academic year at a time and place to be determined by the Department Chair.
a) Each department shall have an Executive Committee to share in the governance of the department. The committee members shall elect the chair. The Departmental Executive Committee shall consist of two (2) to six (6) tenured or tenure-track members of the faculty. Tenured or tenure-track faculty in key administrative roles may serve as non-voting ex officio Committee size, structure, and term of service shall be determined by a vote of the full-time faculty.
b) The Executive Committee shall be elected at large. Any departures from this requirement must be approved by a majority of departmental tenured and tenure-track faculty and by the Executive Committee of the college.
c) The selection of the committee shall be made annually by secret ballot. Election shall be by a majority of votes from those present for the election. The Dean must approve eligibility requirements for voting by those who are not full-time tenured or tenure-track faculty.
d) The duties of the committee shall be to advise and consult with the Chair in departmental governance including the following matters:
(1) goals in instruction, research, and service;
(2) policies and procedures;
(4) annual budget;
(5) merit raises for faculty;
(6) recruitment of faculty;
(7) allocation of space and equipment; and
(8) committee structure in the department and procedures for selecting members of committees.
(e) The Executive Committee must meet at least once each semester and report its actions to the departmental faculty by distributing minutes of its deliberations.
In addition to elected committees, the college shall have a Council of Department Chairs. The Council shall meet at least each semester of the academic year at a time and place to be determined by the Dean. The Dean or his/her designated representative shall preside over all meetings of the council. The Dean shall designate a secretary who shall keep the minutes of all meetings. A majority of the Chairs shall constitute a quorum, and all decisions shall be by majority vote. The duties of the council shall be:
(a) to act as an advisory body to the Dean;
(b) to consider and, when necessary, take action on matters presented by the Dean; and
(c) to make recommendations to standing committees of the faculty.
These Bylaws may be amended in the following manner:
These Bylaws may be amended in the following manner:
a) the Bylaws Committee may propose amendments at any faculty meeting;
b) a faculty member may propose amendments at any faculty meeting, but the proposed amendments shall be referred without debate to the Bylaws Committee for its consideration and recommendation. A faculty member may also send amendments in writing to the Chair of the Bylaws Committee for the committee’s consideration and recommendation. After holding open hearings, the Bylaws Committee shall submit its recommendations, along with the proposed amendments, to the faculty at its next regular meeting;
c) all proposals for amendment made by the Bylaws Committee and all recommendations on proposed amendments received from other sources shall be submitted by the committee, through the Dean, to each member of the faculty at least two (2) weeks prior to the regular faculty meeting; and
d) all proposed amendments submitted to the faculty shall become a part of the Bylaws upon being approved by two-thirds (2/3) of the faculty in a meeting where consideration of amendments is a part of the order of business as well as approval by the Dean.